Downtown Huntsville Inc.

Office and Event Coordinator

Employment Opportunity

 

Position Announcement - Office and Event Coordinator Downtown Huntsville Inc. Location: Huntsville, AL  Employment Type: Full-Time | On-Site  Reports To: Director of Partnerships

About Downtown Huntsville, Inc. Downtown Huntsville, Inc. (DHI) is a nonprofit organization dedicated to shaping a vibrant, inclusive, and economically strong downtown that serves as the cultural and commercial heart of the city. Through advocacy, placemaking, business engagement, and strategic partnerships, DHI connects people and possibilities, supporting local entrepreneurs, enhancing public spaces, and driving smart growth.

Position Overview Downtown Huntsville, Inc. (DHI) is seeking a highly organized, proactive, and community-oriented Office and Events Coordinator to support daily office operations while playing a key role in event planning, community engagement, and marketing initiatives. This mid-level position serves as a central point of coordination for office administration and public-facing activities, ensuring both internal operations and community events run smoothly and professionally.

Key Areas of Responsibility 

Office and Operations Support

  • Ensure the DHI office is open, welcoming, and accessible to the community during regular office hours.

  • Serve as a primary point of contact for walk-ins, phone calls, and general inquiries.

  • Check and distribute mail and deliveries in a timely manner.

  • Enter and track vendor invoices and support basic financial administration processes.

  • Create agendas and provide logistical support for staff meetings, board meetings and member meetings and events.

  • Maintain staff calendars and schedule appointments, meetings, and event-related commitments as needed.

  • Ensure the office environment remains organized, professional, and functional.

  • Order and maintain office and breakroom supplies.

Event Planning & Execution

  • Plan, organize, and execute signature DHI events and partner collaborations.

  • Manage event logistics, permits, vendors, and on-site execution.

  • Develop creative event concepts aligned with DHI’s mission.

  • Serve as a point of contact for public inquiries related to events and placemaking.

Marketing & Communication

  • Collaborate with the communications team on event promotion.

  • Assist with content creation and outreach.

Physical Requirements

  • Requires the physical mobility to sit and walk for moderate periods of time and to occasionally carry or lift objects weighing up to 40 pounds. Reasonable accommodations may be provided as necessary.


Qualifications

Education Requirements

  • A bachelor’s degree in Events Management, Business Administration, Office Administration or a related field is required.

 Work Experience

  • Minimum of 4 years of experience in office administration, event planning, or community engagement.

  • Profiecient in Google Suite, Canva, Microsoft Word, Excel and Powerpoint

  • Exceptional organizational and project management skills.

  • Strong interpersonal and communication skills.

  • Flexibility to work nights and weekends.

  • Valid driver’s license.


How to Apply

Interested candidates should apply by emailing a resume and brief cover letter outlining their interest and qualifications to social@downtownhuntsville.org. Review of candidates will begin on January 12, 2026. Applications will continue to be accepted until the position is filled.